Title: Administrative Assistant
Division: Library
The Center for the History of Medicine and Public Health at the New York Academy of Medicine is looking for an energetic, motivated and highly organized Administrative Assistant. The Assistant will report to the Center Director, be responsible for the day to day administration of the Center and provide support to the Director and other staff members in the delivery of programs and activities.
The Center for the History of Medicine and Public Health is NYAM’s newest Center, and this position offers an outstanding opportunity for an administrator looking to develop the range and depth of his or her skills and expertise. The role will suit an individual who is keen to take on new challenges. The Administrative Assistant will be offered the opportunity to develop specialized skills as needed by the Center. Candidates with an interest in developing public programming and using social media to build audiences are particularly welcome.
Duties and Responsibilities
- Manage the day to day administration of the Center
- Provide administrative support for the Director, and other department members when appropriate, including coordinating schedules and managing calendars
- Assist in research, preparation and follow-up of funding proposals
- Organize meetings for internal and external participants
- Maintain office budgets and invoicing requests
- Help plan events and programming
- Coordinate arrangements for speakers and workshop and seminar participants
- Organize and maintain filing systems and other records
- Help manage the online presence of the Center
Qualifications
Required
- 3-5 years of related administrative experience
- Excellent interpersonal and organizational skills
- Attention to detail, accuracy and consistency in executing tasks
- Problem solving skills and ability to work independently
- Ability to manage many projects in fast-paced environment and meet deadlines
- Ability to quickly learn and apply new skills
- Excellent computer and web skills including Microsoft Office Suite
- Good grammatical, writing, proofreading, and editing ability
- Ability to interact with internal and external individuals at all levels in a professional manner
Desirable
- Familiarity with database software
- Experience using social media
- An interest in history, medicine, health, or policy issues.
Experience
Bachelor’s degree preferred or equivalent.
To Apply
Please email a resume and cover letter to hr@nyam.org.
Please include "Administrative Assistant” in subject line.
For more information, visit our website: http://www.nyam.org.
The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer.The New York Academy of Medicine advances the health of people in cities. An independent organization since 1847, NYAM addresses the health challenges facing the world's urban populations through interdisciplinary approaches to policy leadership, education, community engagement and innovative research.
Drawing on the expertise of diverse partners worldwide and more than 2,000 elected Fellows from across the professions, our current priorities are
To create environments in cities that support healthy aging
To strengthen systems that prevent disease and promote the public's health
To implement interventions that eliminate health disparities
Summary and Description
Mission of the Institution
The New York Academy of Medicine advances the health of people in cities. An independent organization since 1847, NYAM addresses the health challenges facing the world's urban populations through interdisciplinary approaches to policy leadership, evaluation, education, community engagement and innovative research.
Drawing on the expertise of diverse partners worldwide and more than 2,000 elected Fellows from across the professions, our current priorities are
• To create environments in cities that support healthy aging
• To strengthen systems that prevent disease and promote the public's health
• To implement interventions that eliminate health disparities
The Center for the History of Medicine and Public Health
The New York Academy of Medicine Center for the History of Medicine and Public Health promotes the scholarly and public understanding of the history of medicine and public health and the history of the book. The Center is made up of the Library, Rare Book and Historical Collection and Gladys Brooks Conservation Laboratory. The Center aims to develop connections between an interdisciplinary community of scholars, educators, clinicians, curatorial and conservation professionals, and public audiences.
The NYAM Library opened its collections to the general public in 1878, and remains the only independent research library in NYC offering access to medical and health information for members of the public. The Research Library has a collection that includes over 500,000 volumes, 275,000 portraits and illustrations and around 400,000 pamphlets. The collection comprises primary and secondary materials in the history of medicine, public health, science and other health-related disciplines. The collection is supported by an extensive reference collection of medical bibliography, biography, biographical dictionaries, dictionaries and library catalogues, as well as books on the history of books and printing.
The Center’s Rare Book and Historical Collections include a rare book collection of approximately 35,000 volumes. Books from the 16th, 17th and 18th centuries are a particular strength, as are materials related to the history of medicine in the City of New York.
The Gladys Brooks Book and Paper Conservation Laboratory was established in 1982 for the express purpose of caring for the NYAM collections. In addition to its preservation mandate, the Lab also plays an important role in the training of future generations of conservators through its internship and volunteer programs and offers professional educational opportunities through a robust calendar of workshops and lectures.
