State of Alabama AOC: Human Resources Division

Posted: November 23, 2021 at 4:12 pm

Personnel Operations

The personnel operations section of this division processes all personnel actions. In fiscal year 2019, more than 3,673 separate actions were processed manually, including appointments, separations, leaves without pay, three and six-month probationary paperwork, and longevity bonuses, preparing and distributing salary adjustment invoices, as well as, other miscellaneous actions such as tax, address, and name changes. The operations section maintains all employee personnel records and position control for the judicial branch of government, using an automated information system and periodic reports. This section also audits all Unified Judicial System payrolls and certifies state service for the annual longevity bonus and conducts background checks and E-verify for applicants for the pre-employment screening process.

The payroll section of the Human Resources Division provides or processes services such as: daily data entry, timesheets, one-time pay, supplemental pay, circuit clerks restitution, reimbursement checks, Title IV-D payments, duplicate/cancelled warrants, county supplement, FICA cut offs, W-2 and eMap service requests through the year, JPO fund updates, insurance, reimbursement for separated/terminated/retired employees, longevity bonuses, deferred compensation (e.g., Great-West, RSA-1, United Way) funding source/organization code changes, unemployment compensation, insurance billing, direct deposits, employment verifications, retirement contributions, and miscellaneous deduction.

The Human Resources Division is responsible for monitoring a leave program (Human Resources Desktop) for approximately 1,500 leave-earning UJS employees. Because leave represents a potential debt of the UJS, the Human Resources Division audits leave accounts annually. In fiscal year 2019, the Unified Judicial Systems total leave liability exceeded $863,334.60 and separation costs exceeded $936.757.00.

For fiscal year 2019, approximately 450 applicants took the written court specialist examinations that were given in the State of Alabama. In addition to maintaining the open and promotional court specialist registers, the division issued numerous special job announcements for positions at the AOC, the trial courts, the appellate courts, and the State Law Library. Approximately 800 total applications were received from these announcements.

As of December 2019, there were 487 minorities employed in the UJS. This included 67 elected officials. Minorities comprised 24.45 percent of the total Unified Judicial System work force. The Human Resources Director is also the EEOC Officer for the UJS.

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State of Alabama AOC: Human Resources Division

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